Accessing Organizing Sourcing Streamlining

A Picture Is Worth a Thousand Words – and Maybe a Million-Dollar Lawsuit

A Picture Is Worth a Thousand Words – and Maybe a Million-Dollar Lawsuit. Introducing Libris License Alerts.

You know the value of a photo when you’re trying to engage your audience – but do you understand the cost of using an image you aren’t licensed to use?

Tracking image licenses is a time-consuming, tedious, yet necessary, task that too often slips through the cracks – at high cost. A recent study by the American Intellectual Property Law Association estimated the average cost of litigating a copyright infringement case ranged from $384,000 to $2 million. Every year, countless companies ranging from small businesses to major retail brands are slammed for using images without permission.

If a million-dollar lawsuit isn’t scary enough, using a photo you don’t have the rights to use can result in a social media firestorm and a PR nightmare for your brand.

And, even if you go about securing the rights to an image the right way, licenses expire. Using an image beyond the contract puts you back in dangerous territory.

Introducing Libris License Alerts!

Today, we’re launching a new feature to help you keep track of image licenses and reduce risk – Libris License Alerts.

Watch the video to see how Libris License Alerts help you stay proactive about managing image licenses – and take work off your plate!


Libris License Alerts are included on all Professional and Enterprise level Libris accounts. Book a demo, or contact Client Services to upgrade your account.

Why is Libris adding this feature?

As you race to keep up with the constant demand for visual content, you need to keep track of usage rights. You don’t want to risk a lawsuit or your brand’s reputation.

And, while you’re a trained marketing executive, you probably don’t have a law degree – and you certainly don’t have the time you need to manage a massive library of images and their licenses.

License Alerts have you covered.

With Libris License Alerts, you can:

  • Add license expiration dates to images
  • Get email notifications about expiring image licenses
  • See usage rights at a glance with watermarks that display automatically when an image license has expired
  • Stay ahead of expiring licenses so you can renew them or remove them from current projects
  • Ensure no one on your team uses an image you don’t have the rights to use

Let’s break it down step by step.

Set your license alert preferences.

With Libris License Alerts, you can choose when you want to be notified that an image license is about to expire, so you have enough time to renew the license or remove the image from current projects.

You can choose to be notified either 30 days before, 14 days before, or on the day a license expires.

With Libris License Alerts, you can choose when you want to be notified about expiring image licenses.

You choose when you want to be notified about expiring image licenses.


You can enable and disable Libris License Alerts any time. If you decide to turn off Libris License Alerts, your license metadata will be hidden, but not deleted.

Note: Before you can start editing license metadata, you need to turn this feature on and set your preferences. Only the admin on your Libris account can enable, disable and set preferences for Libris License Alerts.

Add license expiration dates to images.

Once you’ve set up your preferences, head into your Library to add license expiration dates to your images. All of your back-end Library users – admin, editors and taggers – can add and edit license expiration dates.

You can add a license expiration date to a single image, or select a group of images to apply license metadata in batch.

You can add license expiration dates to images individually or in batch.

You can add license expiration dates to images individually or in batch.


Plus, you can always edit or remove license expiration dates.

Pro Tip: Use the IPTC Usage Rights field, which displays underneath the License Expiration Date field on your Libris Portal, to give your stakeholders extra information about when, where and how they can use the images. This is also where you can indicate whether and how they can request a license renewal if they’re interested in using an image beyond its current license period.

See usage rights at a glance.

License expiration dates display in the Library and on the Portal, so everyone who needs to use an image knows when its license will expire.

License metadata displays in the right-hand pane of your Libris Library.

License metadata will display in the right-hand pane of your Libris Library.


License metadata, as well as the IPTC Usage Rights field, will display on the Portal.

License metadata, as well as the IPTC Usage Rights field, will display in the right-hand pane of your Libris Portal.


Get email notifications about expiring image licenses.

You’ll get an email notification whenever an image license is expiring, based on your preferences (remember, you can choose to be notified 30 days before, 14 days before or on the day an image license expires).

You'll get an email notification whenever an image license is expiring.

You’ll get an email notification whenever an image license is expiring.


These notifications will have live links to the images affected. Click them to easily change their download permissions or move them to another gallery, so you can ensure people don’t have access to photos you don’t have the rights to use.

Pro Tip: If the same license expiration date applies to all of the images in a gallery, set a gallery-level expiration date in the Visibility & Access settings so your stakeholders don’t have permission to download the images after their licenses expire.

Automatically watermark expired images.

Watermarks will display automatically when an image license has expired (or when it is about to expire, if you’ve chosen to be notified 30 or 14 days beforehand).

Watermarks are visible in the Library and on the Portal, so everyone on your team knows not to use the image in upcoming projects.

Plus, you can see the watermark when you’re looking at a single image or when you’re browsing thumbnails so it’s easy to recognize expired images.

A watermark will appear in the single image view when a license is expiring.

A watermark will automatically appear when a license is expiring.


You can see expiring image licenses at a glance.

You can see expiring image licenses at a glance.


Pro Tip: If you want to know who has downloaded an image with a soon-to-expire or expired license, check the “Stats” section in the right-hand pane of your Library. Reach out to them to ensure they know they no longer have the rights to use the image.

Less work, less risk.

Libris License Alerts has you covered. Head into your Library to get started, or check out our help article for more information.

Libris License Alerts are included on all Professional and Enterprise level Libris accounts. Book a demo, or contact Client Services to upgrade your account.

You Might Also Like

No Comments

Leave a Reply